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Free professional AI email generator

Write polished, professional emails in seconds with our AI-powered email generator. Paste your draft, pick a refinement, and get a version that’s clear, on-brand, and ready to send.

    1. Paste the professional email you’d like to refine.
    2. Choose how to refine your email: make it more formal, shorten it, expand it, or make it more casual.
    3. Press ‘Generate.’ The professional email writer instantly creates a new version. If it’s not ready yet, press Regenerate for another version, or choose a new refinement.
    4. Click ‘Copy’ and paste the email into your email client, phone’s email app, or business communication platform’s composer.

For more advanced features like suggested replies or translation, try Heymarket’s in-app AI-assisted messaging tools for email, SMS, web chat, and instant messaging channels.

Explore Heymarket’s AI email tools for businesses
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    We do not store your data. Learn more.

    Why use a professional email generator?

    Email is a key part of business communication, both with customers and among team members. But drafting, editing, and polishing take time. Our tool streamlines the process, saving you time and helping you deliver an on-brand experience.

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    Save hours each week

    Reading and writing emails costs employees an average of 5 hours per work week—12.5% of their time. A professional email writer helps cut down drafting time so your team can help more customers and stay on the same page.

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    Eliminate errors and confusion

    Clear, error-free emails prevent misunderstandings and reduce unnecessary back-and-forth. With our email generator’s professional and easy-to-follow messages, your recipients will be able to act quickly and your team will resolve issues faster.

    Maintain a consistent brand voice

    An AI-assisted business email generator helps ensure every message reflects your preferred tone—whether formal, concise, detailed, or casual—so your communication feels unified and on-brand.

    See how Heymarket’s AI tools can help you send polished, personalized, and on-brand communication at scale

    Learn more Book a demo

    How to use Heymarket’s free AI professional email writer

    You don’t need a polished draft to start professionalizing your email. Just follow these steps to generate and send consistent, reliable emails to customers, coworkers, and anyone else requiring a more formal approach.

    1

    Paste your draft

    Add the email you’re refining. It can be an informal first draft, a draft that needs finishing touches, or anything in between. As long as you provide the context, our professional AI email generator can turn it into a business-ready email.

    2

    Choose how to style your email

    Choose how you’d like the AI email generator to adjust your draft.

    • Shorten for clear, concise communication
    • Expand to add context and detail
    • Formal to elevate tone
    • Casual for approachable yet polite messages

    Each option fine-tunes your wording without changing your intent.

    3

    Generate, review, and revise

    Click ‘Generate’ to create your professional draft, then review the results. If you’d like another version, you can regenerate until it’s ready. You can also copy the output, paste it back into the tool, and pick a second refinement for additional polish.

    How to refine emails with Heymarket’s professional email generator

    Every email you send represents your business. Whether you’re following up with a customer, responding to a colleague, or contacting a potential client, the right tone and structure matter.

    With Heymarket’s professional email generator, you can tailor your drafts to meet expectations, build trust, and communicate clearly—all for free.

    Shorten long drafts

    Busy customers and coworkers don’t always have time to read lengthy emails. The shorten refinement helps you get to the point, ensuring your message is direct, efficient, and professional, without changing your intent.

    Hi Alex,

    I just wanted to let you know that our support team has reviewed your case, and while we initially thought it might take a little longer, we’ve managed to prioritize it. We’re now confident that we’ll be able to provide you with a resolution by the end of the week, if not sooner.

    Best,
    Renee - TechSolutions Customer Support
    Shorten
    Hi Alex,

    Our support team prioritized your case and will have a resolution by week’s end.

    Best,
    Renee - TechSolutions

    Expand brief messages

    Quick replies can sometimes feel rushed or unclear, especially to customers who expect thorough, business-like answers. The expand refinement helps you add clarity and context so your messages feel complete, attentive, and professional.

    Hi Jamie,

    We’ll check and get back to you.

    Thanks,
    Support Team
    Expand
    Hi Jamie,

    We’ll check on this for you right away. I’ve shared the details with our support team, and they’ll review the issue today. Once we have an update, I’ll follow up.

    Thanks,
    Support Team

    Make your email more formal

    Professional language reassures customers, prospects, and partners that their concerns are taken seriously. The formal refinement upgrades casual phrasing into polished, respectful communication that strengthens trust.

    hey chris,

    saw your message—we’re out of the blue mugs right now, but we’ll prob get more in next month. i’ll keep you posted.

    thanks,

    Julia - CeramicShop
    Formalize
    Hello Chris,

    Thank you for reaching out. At the moment, the blue mugs are out of stock, but we expect them to be available again next month. I’ll follow up as soon as they’re back in inventory.

    Best regards,
    Julia - CeramicShop

    Add a casual touch

    Professional emails don’t need to be stiff or robotic. Sometimes customers respond better to a friendly, approachable voice rather than formality. The casual refinement softens professional drafts, making them feel more personal while still staying clear and respectful.

    Dear Customer,

    This is to inform you that your account renewal date is approaching. Please ensure your payment information is current in order to avoid service disruption.

    Sincerely,
    The Lobbs Billing Team
    Casualize
    Hi there,

    Your account renewal is coming up soon. Make sure to update your payment info so your service continues without interruption.

    Thanks,
    Lobbs Billing

    Professional email generator FAQs

    Have questions about writing polished and professional emails with AI? Find answers below, or connect with our team to learn more.

    A professional email generator is an AI-powered text editor that helps you rewrite drafts into polished, business-ready emails. It doesn’t replace your writing—it refines it. With Heymarket’s tool, you can adjust tone, length, and style while keeping your original meaning intact.

    You can refine almost any type of email. Customer service replies, sales follow-ups, internal updates, or outreach to prospects can all be adjusted for tone and professionalism. If you can write it, the tool can refine it.

    No. It works best when you provide context. The AI reworks what you write; it doesn’t invent new content or pull information from outside sources. This ensures your emails remain accurate and true to your business.

    There’s no limit to how many times you can use our artificial intelligence text editor. Just enter your email and click Regenerate—or another refinement—as many times as you need to.

    No. The tool adjusts tone, clarity, and structure but preserves the intent of your original draft. It won’t add details you didn’t write or change the substance of your message.

    Yes. While the tool ensures tone and professionalism, it doesn’t fact-check. Always double-check names, dates, and factual information before hitting send.

    The free generator is great for one-off messages. Heymarket’s platform gives you these same refinements inside a shared omnichannel inbox that combines email, SMS, chat, and more. You’ll also unlock advanced AI texting tools and email tools like suggested replies and translation to help manage all customer conversations in one place.